Read the Erasmus website thoroughly and research your options. For a list of partner universities on offer in your department, refer to the Partner List by Subject Area page. You can only study at a university listed under your department and with a subject link in the area of your degree. When making a decision about where to go, take into consideration what the language of tuition is, accommodation options, cost of living and courses on offer. You must be fairly fluent in the language of tuition – no beginners in the language.
There are a limited number of places at partner universities so do not set your heart on one particular host but look into other options in case your first choice is not available. As it may be difficult to spend just one semester abroad due to year-long modules (speak to your academic advisor about this) you may wish to combine two Erasmus hosts or an exchange abroad in the USA, Japan or the West Indies with an Erasmus placement. If you decide to do this, then the Erasmus semester should be taken in the spring semester.
If you are interested in spending only the autumn or spring semester on an Erasmus placement then you must ensure that you will be able to take four semester-long modules in your semester at London Met and that the semester dates at your chosen institution coincide with those of London Met so you do not miss exams either here or there.
Talk to other students who have been to or who are from the country/university you are interested in. The International Programmes Office (IPO) can assist with putting you in touch with these students.
Speak to your Erasmus Departmental Co-ordinator (EDC) or academic advisor about the possibility of participating in the Erasmus exchange programme as part of your degree, especially if you are on a joint degree programme or you only want to go away for one semester. The IPO can tell you who your EDC is. Between you, you need to evaluate which partner university would best suit your academic requirements. As some degrees are accredited (such as LLB Law) it may be difficult for you to go abroad if you are on these courses.
You must pass all your modules in the semester you make your application and (if applicable) in the semester before you leave for the host university.
Step two – Complete an application
Read the guidance to familiarise yourself with the Erasmus programme.
Refer to the FAQ section for further information and helpful advice about the programme. It may offer an answer to the question/s you have.
Complete and submit BOTH the ERASMUS outgoing application form and the Provisional Learning Agreement (PLA). These must be signed by your Erasmus Departmental Coordinator. Please ensure that you meet the academic and linguistic requirements of the host university and that you are genuine about your desire/intent to study abroad before you apply. Every year students take places that are wanted by other students only to drop out after the host's deadline meaning the place is wasted as no-one else can take up the spot. Be very sure you have thought your decision through before you make an application.
Bring your completed application form and PLA to the International Programmes Office for consideration. At this stage the Erasmus Officer can verify the placement possibilities and provide you with further information.
Step three – Application to the host institution
The IPO will nominate all successful students to their host institution before the host's deadline. Please note that students should not contact the host university before they have been nominated.
The host university will then get in touch with the IPO, or directly with the student, with instructions on how to go about applying to them (unrelated to the London Met application). The application form is usually accessible via the website of the host institution, or alternatively it may be sent to students by email or post. It is advised that you complete and return the application directly to the host institution in a timely manner. Each institution has different procedures and so you must carefully read and follow instructions from the host. There will be a deadline for applications, to which you must adhere.
It is important to note that your exchange can only be realised if you have met all of the host institution's requirements and they have offered you a placement in writing.
Art students will normally be expected to present a portfolio alongside their application and this will form part of the application procedure. Failure to produce an excellent portfolio will normally mean the rejection of the application.
Some institutions ask you to apply for accommodation at the same time as you submit your Erasmus application. It is advisable to do so in order to secure somewhere to live before everything fills up.
Step four – Attend the Erasmus pre-departure meeting
The Outgoing Pre-Departure Meeting is compulsory for all outgoing students. This session will cover the practicalities of your exchange and allow you to complete essential paperwork (ie the grant contract) before you leave for your exchange abroad. It is also a great opportunity to meet other students who may be going to the same host university as yourself.
Pre-Departure Meetings are held as follows: In May for Semester 1 (Autumn) or full-year students In December for Semester 2 (Spring) students
The Pre-Departure Meeting essential paperwork documents can also be found on the while you are away page just in case you need to access them while abroad. Certain paperwork MUST be handed in to the IPO before you go away on Erasmus (explained at pre-departure meeting). If this does not happen then the grant cannot be paid.
Step five – Notify your Undergraduate/Postgraduate office
Inform the Undergraduate Office (or Postgraduate Office for master's students) of your exchange period abroad, so that they can ensure that your exchange period is recorded on your student record. Please ensure that any changes to your exchange abroad or your address are reported, as well as notifying the International Programmes Office.
You will still be required to enrol as a student at London Metropolitan University before you start your exchange at the host university. This is done via evision.
Step six – Prepare for your exchange!
Ensure that you take out adequate insurance coverage for the full period that you are away. If you cannot afford insurance, then you cannot afford to travel! The University offers free travel insurance for all students going on an Erasmus placement but you are advised to take out your own cover in addition to this.
Be sure to check with the host institution about any country specific requirements you must adhere to when entering the country (ie resident visas / registering with the police).
Brush up on your language skills — even if the host institution you are going to teaches in English, you should learn key phases in the local language because you will find that not everyone can (or wishes to) speak English.
Make sure you have a way of accessing your money while you are abroad. Most debit cards charge you every time you use your card to pay for something in a shop or withdraw money. You may find it cheaper to use a pre-pay card such as FairFX. Your Erasmus grant will be paid directly in to your bank account.
Lastly, be safe and enjoy the experience!
Things to do at all times...
Keep copies of all the paperwork you have completed.
Keep in touch with the host university with any questions — they will be the best source to advise you on requirements / procedures at the host university.
Keep in touch with the International Programmes Office. Any changes or any worries, contact us and we will endeavour to help.