Being a Student
Enrolment
Student Administration
Interruption/Exceptional Changes to a Programme of Study/Withdrawal
- Interruption of Studies
- Withdrawal from a Module
- Exceptional Changes to a Programme of Study
- Withdrawal from your Course
Enrolment
Enrolment is an annual process. In the first year that you enrol on your course you will have had to show original certification of entry qualifications, prove your identity and pay your fees (or give an acceptable guarantee of payment). In subsequent years, provided that you have satisfied the Academic Regulations, you will be able to re-enrol online.
When you enrol an expiry date is set on your student identity card. This date is determined by whether or not you have satisfactorily completed all the requirements for enrolment. If you have not done so you will be told what date the card will expire and what you need to do before then to complete your enrolment. Any queries about your enrolment in the first four weeks of the first semester should normally be made at your main enrolment location. For north campus students this will be in Stapleton House and for city campus students it will be at Tower Hill. After this, you should go to your Undergraduate/Postgraduate Office.
Please Click Here for more information for Fees & Funding.
Student Administration
ID Cards & Replacement ID Cards
You will have been issued with an ID card at enrolment. You will need your card to access all of the University's buildings and to take your examinations. It also acts as your library card and contains your computer network log-in details. This card should last for the duration of your course so please take good care of it. Each time you re-enrol your details will be updated.
Never allow someone else to use your card or use someone else's card. This will be treated as a disciplinary offence.
The photo that is taken to create your card is held on one of the University's secure databases and is only used within the University for identification and security purposes.
If you have lost your student ID card or it is not working because it is damaged then you will need to pay for a replacement. The charge is £12, which can pay for online via the Universitys eShop or can pay at the Cashiers Office in the Tower Building at North Campus or Calcutta House at City Campus. Remember also to inform the Library to prevent someone else taking books out on your account.
After making your payment you will be given a receipt, which you must then take to one of the below Undergraduate/Postgraduate Offices where a new card can be printed for you immediately. You do not need to supply a new photograph, as your new card will be a copy of the original card.
| ID Cards & Replacement ID Cards | |
| North Campus | City Campus |
| Undergraduate Office Room TM1-33 | Undergraduate/Postgraduate Office Calcutta House CMGN-24 |
| Postgraduate Office Tower Building T1-01 | Undergraduate/Postgraduate Office Moorgate MG1-02 |
If your card has been stolen and you can supply a Police report with a Crime Reference Number, we will issue a new card free of charge.
Change of Details
The University keeps two addresses for every student, a home (permanent) address and a term time address. For some students, these will be the same. The home (permanent) address is where you would normally be in the summer vacation and where your certificate and award ceremony invitation will be sent at the end of your course. The term time address is where we would contact you during the University year.
You are responsible for keeping your contact details up to date via Evision
The name that is on your student record is that under which you registered at enrolment. You can request a name change at any time wihle you are a student. The name printed on your certificate will be the name that is on your student record at the point of conferment of your award; a name change after which is granted only in exceptional circumstances by your Undergraduate/Postgraduate Office.
If you need to request a name change you will need to present formal documentation (e.g. a marriage certificate, current passport, deed poll certificate) to your Undergraduate/Postgraduate Office and your student record will be updated.
If a name change is granted after you have received your certificate, you will be required to return the certificate to the Conferment & Certification Team.
Please do not return your certificate until your request has been approved. We recommend that you return your certificate to us by recorded delivery because the University cannot accept any responsability for non receipt of any certificates sent via post. If your certificate is lost in the post you will need to follow the lost certificate procedure.
| Conferment & Certification Team |
|
Conferment & Certification |
Interruption/Exceptional Changes to a Programme of Study/Withdrawal
Interruption of Studies
A student who wishes to interrupt their studies can do so after the completion of an academic year and before formally re-enrolling for the following academic year.
The minimum period of interruption is one semester and you cannot interrupt your studies for more than two consecutive academic years. Please note that the maximum period of registration for any course includes any agreed interruptions / intermissions of studies.
If you are studying at the University on the basis of holding a student visa then you should note that the University is legally required to report your interruption of studies to the UK Border Agency who will then cancel your visa. You should also note that you will need to apply for a new visa before you can return to the UK. You are encouraged to seek immigration advice from Student Services.
To interrupt your studies, you must complete an Interruption of Studies Form and submit it to you Undergraduate/Postgraduate Office.
The University will consider your request to interrupt your studies and if approval is granted you will be emailed accordingly.
- If you are in receipt of student support your Local Education Authority will be contacted. If you are studying on a student visa we will inform the relevant authorities.
- Your request will be rejected if it means you will be absent for more than two consecutive academic years; if you will not be able to complete your course within the maximum period of registration; or if you have already re-enrolled.
- Once you have interrupted your studies you will not normally have access to University facilities and premises.
- You should contact your Undergraduate/Postgraduate Office in the period before you intend to come back so that you can confirm your academic programme. You will re-enrol via your Evision account which will be opened up for you about 6 weeks before the start of the semester. If you are not intending to return, or wish to interrupt your studies further, you should complete a Withdrawal Form or another Interruption of Studies form.
- Students whose studies have been discontinued by the University, or who have been excluded for fee debt, need not complete this form.
| Interruption of Studies Form |
 Interruption of Studies Form
|
Withdrawal from a Module
Normally once you have a registered programme for the academic year it cannot be changed. You have until the end of week 2 of the first semester of the academic year in which you are enrolled to withdraw from a module without academic or financial penalty. After this point you are expected to complete, and pay for, every module registered against your record. Please note that your funding may be affected if you reduce the number of modules for which you are registered. For further information and advice please contact your Undergraduate/Postgraduate Office.
Withdrawal from a module is not permitted after Week 2 of the first semester of the academic year in which you are enrolled and students with unforeseen circumstances, which prevent completion of an assessment or a module, should submit a claim of mitigating circumstances. After Week 2 of the first semester of the academic year in which you are enrolled, only very exceptional requests to substitute modules will be considered, but it will not be possible to reduce the total number of modules you are registered for.
Exceptional Changes to a Programme of Study 2011/12 (Including Intermission of Studies)
What is a Change to a Programme of Study?
A Change of a Programme of Study is an exceptional decision agreed by the University to support those students whose circumstances are such that they are unable to complete the programme they registered when they enrolled for the 2011/12 academic year. This can include reducing the number of modules a student is studying within an academic year.
What is an intermission of study?
An Intermission of study is an exceptional decision by the University to permit an enrolled student to suspend their studies midway through an academic year.
Normally a student is required to attend all modules and to submit all items of assessment. However, we recognise that there may be exceptional circumstances once a student has enrolled, which severely impacts upon on their ability to attend, and complete, their programme and which could not have been anticipated.
Intermission must be approved by the University and a student must (unless it is impossible to do so) continue their studies whilst awaiting the decision.
Note:
(i) The maximum permitted period of intermission is two years. The minimum period is normally one Semester.
(ii) During a period of intermission a student will not normally have access to University facilities and premises, but may be granted limited access at the discretion of the University.
(iii) If a student cannot continue elements of their course on health and safety grounds (for example, laboratory sessions whilst pregnant) this should be specified in the form.
Before submitting your form please read the Guidance Notes contained within the Exceptional Changes to a Programme of Study (Including Intermission of Studies) Form which details the implications of changing your programme of study or intermitting. Please note you will need to:
- supply independent evidence to support your application;
- seek academic advice from your Personal Academic Adviser if you are an Undergraduate student or your Course Leader if you are a Postgraduate student; and
- seek financial and immigration advice from Student Services.
There will be academic, financial, and for international students visa implications, if your Change of Programme of Study or if an Intermission is approved. It is important that you fully understand the consequences before submitting this form.
If your circumstances apply to a shorter period of time and/or are less severe you can apply for Mitigating Circumstances. You would continue as an enrolled student and still be eligible for financial support. Mitigating Circumstances, if accepted, allow you to submit coursework up to two weeks after the original deadline without being capped and, in some cases, to take assessment without being capped.
Please Click Here for information on funding and visa issues, as well as details of how to book an appointment with the University’s Student Services Advice, Information and Funding Service.
Please submit the Form to your Undergraduate or Postgraduate Office
| Exceptional Changes to a Programme of Study Form |
|
Exceptional Change to a Programme of Study 2011-12 Form
|
Withdrawal from your Course
There may be situations where a student is required to withdraw from their course. We would strongly advise any student considering withdrawing should talk to their Personal Academic Adviser (Undergraduate)/Course Leader (Postgraduate). Depending on your circumstances you may also want to talk to Student Services as there may be funding implications if you are supported by public funds. Additionaly if you are an international student studying in the UK on a student visa then there are also immigration implications.
You need to formally comfirm your intention to withdraw with the university in writing. This should be done by completing a Withdrawal Form.
| Withdrawal Form |
|
Withdrawal Form
|
This should then be returned to your Undergraduate/Postgraduate Office. You should also return your student ID card.
We will process your withdrawal and consider the impact on your tuition fees and confirm the withdrawal and the fee situation in writing to you. If you are in receipt of student support then we will write to your Local Education Authority. If you are studying on a student visa we may inform the Home Office.
Can I Come Back to the University?
If you decide at a later point that you want to come back to the University, then you would need to apply again.
 |
| Being a Student |
 |
| Undergraduate |
|
| Postgraduate |
|
 |
